Set up multi-factor authentication

Your district (Root Organization) may ask you to use multi-factor authentication (MFA) to add a layer of security to Aspen. You can add MFA to individual users, or you can mass update the 'Authorization type' field for all users.

Once users set up multi-factor authentication, they will enter a code from an authenticator application, or a code sent to them via email, to confirm their identity each time they log in. Users choose their preferred authentication method.

To add multi-factor authentication for a single user:

  1. Log on to the District (Root Organization) view.
  2. Select Admin > Users > select a user > Details. The user's details page appears.
  3. At Authentication type, select Aspen Multifactor Authentication (MFA).
  4. Click Save.

If you want to add multi-factor authentication to all users, there is some setup required.

To enable the 'Authorization type' field for mass update:

  1. Log on to the District (Root Organization) view.
  2. Select Admin > Data Dictionary > Tables.
  3. Select the User table.
  4. On the Tables side-tab, select Fields > Authentication type.
  5. Select the Mass Update checkbox.
  6. Click Save.

Now you can mass update the field.

To add multi-factor authorization to all users:

  1. Log on to the District (Root Organization) view.
  2. Select Admin > Users.
  3. Select Options > Mass Update. The Mass Update pop-up appears.
  4. In the Field drop-down, select Authentication type.
    5. Note: If you don't see the Authentication type field, you need to add it to a field set.
  5. In the Value field, select Aspen Multifactor Authentication (MFA).
  6. Click Update.